Bookkeeping

Integrations with Expensify can travel software or apps, ERP software, and accounting software. ERP or Enterprise Resource Planning software can be used for project management, accounting, supply chain management, and more. Zoho’s Free plan has a max of 3 users and a max of 20 receipt scans. Their monthly fee is more at $8 for Premium and $12 for Enterprise. Premium and Enterprise have minimums on the number of users you need to sign up, but unlimited users for maximum. Your price will depend on the plan you choose, how often you pay, and how many users you add.

How much does it cost?

The Statement of Functional Expenses is a key component of a nonprofit organization’s financial reporting. It provides a detailed breakdown of expenses according to their functional categories, such as program services, management and general administration, and fundraising. This statement offers transparency into how resources are utilized to achieve the organization’s mission, fostering trust among donors, stakeholders, and the public. The number of users, features used, membership plan, and amount of expenses processed are some of the variables that affect Expensify pricing.

• The software converts expenses into your preferred currency, ensuring accurate financial records.
• GrantHub makes it easy for your nonprofit organization to identify potential grant opportunities.
• It tracks donors and relationships with an interactive dashboard and customizable fields.
• In particular, to support the diversity of these larger customers, our pricing got kind of complicated.

Set Expense Rules

They are great for mid-size and large but not very small organizations. Expensify has some great features that can help with work and save time. You can communicate on Expensify with coworkers and family members when you open a group chat.

• Both platforms place a strong emphasis on providing quality customer support, but Divvy’s support is more responsive when it comes to addressing more complex issues quickly.
• Automate the entire expense tracking process to efficiently manage spend on projects.
• Zeffy is the only 100% free fundraising software with a range of comprehensive tools to simplify your nonprofit operations.
• Divvy’s Smart Budgets provide real-time visibility into your organization’s spending, and the ability to set granular spending limits for departments, projects, or individuals.
• Explore strategies and tools to optimize procurement in manufacturing and improve sourcing, planning, and cost control.
• You can create custom event signup forms to collect essential information on your volunteers.

💳 Expensify Card Access

You can set up rules and guidelines, and the software will automatically enforce them. I found this feature incredibly helpful for maintaining consistency and preventing unauthorized spending. It adds an extra layer of control to your expense management process, ensuring that all expenses align with your company’s policies. The Collect plan is designed for small businesses seeking advanced workflows and efficient expense management. It offers unlimited SmartScans, distance tracking, and Expensify Cards with Smart Limits.

• Expensify has some great features that can help with work and save time.
• Their monthly fee is more at $8 for Premium and $12 for Enterprise.
• Zoho’s Free plan has a max of 3 users and a max of 20 receipt scans.
• Ensure every dollar aligns with your guidelines, promoting a culture of financial responsibility and keeping your donors happy.
• You can communicate on Expensify with coworkers and family members when you open a group chat.

How To Create An Effective Corporate Credit Card Policy & Why It Matters

The natural expense categories are based on the type of expense incurred. This is the same method as how for-profit companies would categorize their expenses (e.g. meals and entertainment, supplies, travel). Importantly, to prepare the Statement of Functional Expenses you have to provide both the functional and natural categories for all of your expenses. On the other hand, Divvy’s receipt capture is not as advanced as Expensify’s at the present time.

Expensify Submit Plan

Additionally, unique price plans could be available to companies with certain demands or specifications. Quickbooks desktop, Quickbooks online, both can be conveniently synced. This way your company can access revenue data, spending, and employee expenses all in the same place. Other accounting software they integrate with includes Xero, and FinalForce. One of the reasons Expensify is good for individuals and freelancers is their free plan.

All of these expense details are also automatically exported to your accounting system so that you can build your financial statements with clean and organized data. If you work for a mission-driven organization, you probably have enough on your mind without also needing to worry about https://nerdbot.com/2025/06/10/the-key-benefits-of-accounting-services-for-nonprofit-organizations/ tracking receipts and getting reimbursed. But in the busy world of accounting for nonprofit organizations, expense management often gets overlooked as a valuable place to save time and money. Instead of tracking transactions over several credit cards, you can sync it with the Expensify system as you go. This will make it easier to get small receipts like office supplies or gas costs. Speaking of travel costs, the Expensify system comes with GPS tracking so you can log in mileage.

• It’s like having a personal assistant for your expenses, making the whole process seamless and efficient.
• Expensify’s SmartScan technology utilizes optical character recognition (OCR) to automatically extract information from receipts and invoices.
• With detailed reports and analytics at your fingertips, you can impress your stakeholders and breeze through financial reviews, keeping a clean record of how every dollar is spent.
• QuickBooks, Xero, NetSuite, Sage – you name it, Expensify integrates with it, ensuring data consistency and saving you from the headache of manual data entry.
• This way your company can access revenue data, spending, and employee expenses all in the same place.

User experience and support

While it may have a learning curve and limited customization options, it meets the needs of most businesses effectively. Expensify provides real-time reporting and analytics tools that empower nonprofits to monitor and analyze their expenses on an ongoing basis. This allows organizations to proactively manage their finances, identify trends, and make informed decisions about resource allocation. Organizations can create a custom export of all expenses grouped by both natural and functional expense types.

Free Plan

With up to 25 SmartScans monthly, any individual can leverage the benefits and features of the Expensify platform for free. A nonprofit statement of activities is one of the key financial accounting services for nonprofit organizations reports every leader should know how to read. We’ll explore this report in easy to understand terms without you needing a finance degree.